Factors to Consider When Choosing a Commercial Mover Service Company in Malaysia

When the time comes to move office there are many factors to consider and it might seem to be an all-consuming task. Apart from all the planning and packing that comes with moving, you’ve got the leases to negotiate, renovation costs and many other issues that will keep you awake. Hence, the last thing you want is something goes wrong on the day of your move.

It might seem feasible to do a small office move yourself but it’s nearly always better to leave it to the experts, one who not just transports your office assets, but one who can also manage, plan and advise throughout the process.

In this article, we will walk you through a couple of factors you should keep in mind before selecting a moving company in Malaysia for your office move.

1. Accredited Commercial Mover Company

Only put your office assets such as furniture and equipment in the hands of a reputable company. You could start by doing some research on the company’s website and see whether you can find any reviews, testimonials or even case studies.

Most reliable and reputable office moving companies have their own website, where you can get more information about the company. This includes the company’s history, services, contact information, and such. Generally, a well-established commercial mover with extensive background is a more reliable choice.

 2. Experienced Commercial Mover Company

Relocating an office often requires a different set of skills than moving household items. More often than not, some house movers may claim to be professional office movers when they do not understand the nuances associated with office moves. These include skills and knowledge of the loading/unloading logistical issues, the moving hours set by your building management, and most importantly, your needs in planning your move to ensure minimal downtime and disruption for your business.

 3. Get a Quote from Commercial Mover Service Company

When you start gathering the information it is always a good idea to compare a few quotes.  Whilst price is an important factor, it is as important that you compare like-for-like services. Low prices can be alluring but will you be getting a top-quality service and do the quotes cover everything your business needs in your office move?

Often moving companies would give low quotes at the beginning but then sneak in a few extra add-ons during the move, which will lead to a much higher final cost than expected.  So if you don’t want any unwanted surprises after your move, pay attention to outliers before the process started.

4. Dedicated Commercial Mover Manager

You should also with the moving company if you are getting an experienced commercial move manager running your office move from the start to the end of the move.

They will be your point of contact throughout the moving process and will help you plan and execute the project smoothly with minimal disruption to your business. They will also be working closely with you to understand your scope and requirements, breaking down how people are working and what they require to support the way they work.

5. Are Packing and Unpacking Services Included in Commercial Moving?

When you choose a mover, ask them if they will be able to provide you with all the boxes, crates and packing materials you will need.  You should also be clear as to whether a full packing and unpacking service is included in your quote.

6. IT Integration by the Professional

The majority of office moves involve handling IT equipment. With most businesses depending heavily on this equipment it is important that this part of the move goes smoothly.

Check that your mover has technical and skilled specialists in handling similar equipment to ensure that your IT equipment or infrastructure is in the safest of hands.

7. Equipment or Furniture Disposal

Whether if you are planning to redesign your office space, or you are planning to downsize/upsize your workspace, or even just decluttering your office, it is crucial that you would dispose of any unwanted items in environmentally appropriate ways.

Reach out to office movers that offer disposal services for redundant office items, especially IT equipment. This is to ensure all your company’s critical data does not fall into the wrong hands.

8. Commercial Storage

Some office moves require storage space either before the move or during a refurbishment or restructure. Check with your moving company if they offer commercial storage.

If you have high valued items that needed to be stored, make sure that the storage company offers enhanced storage solutions such as CCTVs and alarms, environmentally controlled storage areas, fire suppression systems and even storage vaults.

Remember, you should not compromise on the office moving company you settle for. So if you keep the above factors in mind, getting a proper moving company will be a breeze.

Get in touch with us and let our professional relocation specialists help you plan your next move. Check out Crown Workspace for more info.