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Case Study

Large arts college relocates 300 staff into newly refurbished property

Moving staff across London

In 2014, Crown Workspace moved the staff from a large art college across London whilst their property underwent a major refurbishment. Following the completion of the works in 2017, we were asked to support the relocation of 300 staff back into the newly refurbished property and facilitate the clearance of their temporary accommodation.

Crown Workspace’s account manager collaborated closely with the college’s team to plan the move which was to take place between Christmas and New Year whilst staff were not occupying the building. Particular points requiring attention were the access limitations: equipment needed to be hand-lifted up a flight of stairs as there is no elevator within the temporary site. We also allocated extra resources to facilitate the movement into the property which occupied a smaller footprint than the temporary site.

Meticulously packing and crating materials

We supplied crates and packing materials to accommodate the filing and workstations of the 300 staff being relocated. Bulk filing was packed and furniture carefully dismantled, followed by the workstations which were meticulously labelled and packed. Our team delivered all items to the newly refurbished college, reassembling furniture in situ according to the detailed plans.

We also performed a full decommission and recommission of the desktop IT, as well as relocating server racks.

Following the successful completion of the relocation, Crown Workspace was able to offer integrated services to provide a clearance of the site within 7 days to ensure the facility could be handed back in time to meet lease requirements. We collected and audited redundant items for reuse and remanufacturing, and provided dilapidation work to help meet the landlord requirements. The team also disconnected hardwired electrical items, and effectuated sustainable WEEE disposal.

The services we provided included:

  • Full move management for 300 staff
  • Crate provision
  • Decommissioning/re-commissioning of IT, printers and telephones
  • Packaging and relocation of IT equipment, filing and personal effects
  • Sustainable clearance
  • Interiors dilapidation works

To find out more about our commercial and specialist relocation services, and how we can help you with your workspace move, get in touch.

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